Primary Duties and Responsibilities

Support Board of Directors and Committee

• Provide support to board of directors, executive committee and six planning committees
• Maintain annual planning calendar
• Coordinate meetings, events, programs and activities
• Staff and coordinate materials for meetings
• Maintain member lists on Outlook, Excel and Access

Events and Community Meetings

• Provide assistance through coordinating annual events
• Create or coordinate community meeting and event publicity
• Help coordinate annual community meetings
• Coordinate event volunteers
• Work with other HPDL organizations, neighborhood organizations, city and county departments
• Obtain business donations
• Track all income and expenses for fundraising events

Finance

• Maintain accounts receivables and payables each month on QuickBooks
• Coordinate QuickBooks backups and quarterly reports with accountant
• Organize year end reports, tax filings and budget projections with HPDL and NRP accountant
• Prepare for annual audits as needed
• Maintain NRP and CPED contracts and reimbursements
• Work with board and committees to create and track annual operating and committee budgets
• Record income and make deposits

Communication

• Serve as main contact for organization via phone, email and mail correspondence
• Help coordinate and distribute quarterly newsletter and HPDL Contact drops
• Send community announcements, newsletters and crime alerts through email and forward to web designer

Administrative/ Office

• Maintain office supplies, equipment computer programs
• Retain board, committee and NRP hard copy and electronic files

Experience and Qualifications Requirements

• High school diploma or GED; bachelor’s degree preferred
• Experience with Microsoft Office Suite applications (Word, Excel, PowerPoint and Access) and QuickBooks
• Experience with basic accounting and budgeting practices
• Excellent written and oral communication skills
• Strong organizational skills with good attention to detail and time management skills
• Ability to work with minimal supervision
• Experience with any of the following is a plus: volunteer recruitment, event planning, grant management, community organizing or fundraising
• Availability to work varied hours from week to week. Hours are flexible but some evenings and weekends are required.

Interested applicants should submit their resume and cover letter to hpdl1991@gmail.com

For further information on Census jobs including a practice test, please go to the website:

www.2010censusjobs.gov

To be considered for hiring, please call toll free to 1-866-861-2010 and ask for an appointment at a “testing session.”  If you are also interested in a supervisory position, then also request an appointment for the “supervisor test.”